Key Dates For Transfer 2019

There’s always a lot of interest in what happens next, so, just for you I’ve outlined the key dates below.

AQE Application Closes – Friday 7th September ’18

Although the AQE registration is now closed, you can still do so and in this case a late entry fee will be applicable for all candidates.  This fee is £75 (instead of the previous £50) and for children entitled to Free School Meals, who were previously offered the test free of charge, there will now be a fee of £50 (along with a proof of entitlement letter from the Education Authority or Primary School).

GL Application Closes – Friday 21th September ’18 (2pm)

All application forms to apply for the GL test should be completed and sent to the assessment centre by the 21st September and unlike AQE, there is no reference or support information for parents who wish to apply late. Therefore, please ensure you have your forms in by the closing date.

AQE Test Dates

Each AQE paper consists of a combination of english and maths questions, presented in a booklet where the child writes the answers on the test paper. In each paper, there will be combination of free text answers and some multiple choice.

  • AQE Paper 1 – Saturday 10th November ’18 (10am – 11am)
  • AQE Paper 2 – Saturday 24th November ’18 (10am – 11am)
  • AQE Paper 3 – Saturday 1st December ’18 (10am – 11am)

GL Test Date – Saturday 17th November ’18 (10am)

The GL assessment will all be in a multiple choice format and children will record their answers on a separate computer marked answer sheet.

The first paper, assessing English, will last 50 minutes and the second paper, assessing Mathematics, will last 45 minutes. There will be a short practice session before each of the papers and, between the papers, the children will have time for a snack and a toilet break.

GL – Deadline to take the Supplementary Entrance Assessment – Monday 26th November ’18 (2pm)

The Supplementary Entrance Assessment is only available to a child who was registered but absent on 17 th November 2018 or was present initially but was not well enough to be present for any part of the second assessment paper. If your child meets either of these criteria you should inform the Assessment Centre as soon as possible. To request that your child be allowed to sit the Supplementary Entrance Assessment on Saturday 8 th December 2018 you MUST write to the ENTRANCE ASSESSMENT OFFICER at the Assessment Centre providing documentary evidence to support your request. The supplementary assessment will be provided at a number of regional Assessment Centres and not necessarily the Assessment Centre initially assigned to a child.

Where a child sits the Supplementary Entrance Assessment because he/she started the Entrance Assessment on 17 th November 2018 but was not well enough to be present for any part of the second assessment paper then any outcomes from the first assessment paper on 17 th November 2018 will NOT be used and only the Supplementary Entrance Assessment outcomes will stand.

N.B. It is not considered necessary to have a supplementary test for the AQE exam because only the best two scores go forward to work out the standardised score – so, in some ways, if a child is ill and not available to attend one of their papers, that should not reflect their overall, end result.

GL – Supplementary Entrance Assessment – Saturday 8th  December ’18

As previously covered, this test is only used for children who were registered to attend the test on the 17th November 2018, but couldn’t make it due to exceptional circumstances e.g. illness, or did turn up on the 17th November but was not well enough to complete the tests.

GL – Application For Special Circumstances – Friday 14th December ’18 (2pm)

If your child was ill, injured or indisposed during the GL test, you must inform the Assessment Centre no later than the 14th December by registering a claim for Special Circumstances. At this stage you will provide brief details of the issue as it occurred but later in the process you will be asked for documented evidence from medical or other professionals to support the claim (so it is best to gather all evidence whilst it is still fresh). This information will then be sent to the Board of Governors of the school you ultimately choose for your child to attend.

With regards to AQE Special Circumstances or Special Provision, this date is not applicable but the AQE team do ask that you complete the SC17 form and attach this to your transfer form with all the evidence supplied and verified to back up any claims.  The AQE also advise that the SC17 form will be available from their website only when all the assessments are over, but in the meantime people should gather any evidence that they may need.

School Open Days / Nights for P6s and P7s – January ’19

Most of the school open days/nights will take place throughout January but there are some schools who hold these early in December or a little later into early-February. These open days/nights gives the P7s a chance to have a look at the schools they will be putting down on their transfer form (completed after their results) and also offer the P6s a chance to explore their potential schools in a bit of a more relaxed mode. More information will follow on these in due course.

Results Day – Saturday 26th January ’19

Results will arrive on Saturday 26th January in the normal post and a copy is also sent to the child’s primary school (if you had selected for this to be allowed following the new GDPR guidelines).

Does Your Post Arrive Late?

It’s not uncommon for many parents to panic because their post always arrives very late and to support this, for this particular event,  many (but not all) post offices agree to hold this letter back for you if you want to collect it from the local post office rather than having to wait on the postman. This has to be agreed in advance with the post office.

Change of Address?

The letters will be sent out to the address that you put down when you registered for the AQE or GL test but it is accepted that people do move house.

AQE deal with this issue more specifically and explain that they should be notified of any change of addresses by Monday 21nd January in order to guarantee that the address will be updated in time. In addition, they detail that you should provide is: Child’s Name, Candidate Number, Child’s D.O.B, Child’s Primary School, Old Address and (obviously) the New Address.

Similarly, for the GL, if you change address, please contact the Assessment Centre in good time for a change to take place, or work with the post office to collect it.

GL – Request For Remark – Friday 8th February ’19

GL advise that the latest date for receipt of requests for a remark is the 8th February ’19 (2pm) and this would be done via the GL Assessment Centre.

AQE are not specific on a deadline for a remark request, but the process to request a remark will be sent out with your AQE result and there will be a small charge. AQE also advise that although there have been no changes to marks over the last three years (they claim because of their robust marking procedures), they warn that the mark, if changed, can go down as well as up and the remark score will be the final one.

Completed Transfer Forms Sent To Education Authority by 6th February ’19

As soon as the results are received on the 26th January, most schools will already be prepared with appointments in their diaries to meet with parents to discuss the options and to complete the post-primary transfer form, which will need to be sent to the Education Authority by the 6th February.  At this point you should ensure you can attend and be prepared with:

  • a copy of the letter with the score from AQE and/or GL
  • your top five preferred choice of schools
  • have a good understanding of the lowest scores that were accepted in previous years for any grammar schools on the list (see lowest scores accepted in 2017 – 2014)
  • understand the school’s criteria (for each school) and provide supporting information that will help your application e.g. sibling already at school
  • for AQE have your SC17 form completed and for AQE/GL have the evidence to back up your claim for special circumstances

Final Date Of Change Of School Preference – 4pm, Wednesday 6th March

The transfer form is sent off to the EA by the 6th February, but you have until this time (Wednesday 6th March) to make any final change in school preference (apart from those necessitated by exceptional circumstances).

Last Day The Education Authority Can Consider Any Additional Information – 2nd May ’19 (TBC)

For those more-observing mortals, you’ll have noticed an apparent clash with 8th February as it’s the last day to request a GL remark but also when the post-primary form needs to be with the Education Authority.  To support this and to allow for any other unforeseen circumstances, the Education Authority can accept ‘additional information‘ e.g. a change in the mark, in respect to a transfer form up until the 2nd May.

Last Date For Schools To Request Any Temporary Variations (TVs) – Wednesday 15th May 2019

Each year, the process follows that post-primary schools can request a temporary variation to their numbers allocated and this can be approved (or not) by the Education Authority. This is not a new process and is something that has always been available, but it’s also something that is instigated by the post-primary schools and not by the Education Authority or government.

As we know, there was a significant challenge last year as many kids were left unplaced (not all down to the school numbers I hasten to add), but with a known, higher birth rate, this did contribute to the overall issue in some key areas and as a consequence, some schools did ask for additional pupils numbers (albeit after letters had been sent out) in order to offer local children a place.

This year, the Education Authority have delayed the issuing of the school letters by about two weeks in order to accommodate the additional administration that may be required by post-primary schools to utilise this temporary variation process, which means that less kids will be in the same predicament as last year.

Letter Informing School Awarded – 1st June 2019

For me, this is always the most important date and the one that really matters. Saturday 1st June is when parents will receive letters from the school advising them that their child has been awarded a place. Unfortunately many Royal Mail distribution centres don’t operate the same ‘hold the letters at the post office‘ service and this is probably because the actual letter would be difficult for them to identify as it will come from so many different schools with various styled envelopes.

Notice Of Intention To Appeal – 14th June ’19

All appeals with the school being awarded with be dealt with by the Education Authority and a notice of intention to appeal must be sent to them (by post, email or phone) by the 14th June. Once they receive this intention, a form will be sent out to your home address with further information and must be completed within ten days and returned, for the appeal to be taken into consideration.

More About The Transfer Tutor Online Quizzes

The Transfer Tutor is an online site dedicated to providing fun and interactive quizzes aligned to the AQE / GL specifications.  All quizzes are broken down into manageable topics and can be done on any mobile device, tablet or computer, so is an great way for kids to prepare for the test.

The quizzes have been a great success with parents and kids and has already received impressive 5* Facebook Reviews, and many Business Awards, so definitely worth checking out.

To give you a feel for the quizzes, start the free quiz by clicking on the button below.  I hope you enjoy and to get access to over 30 quizzes in Maths and English click here for all membership options.