Key Dates For Transfer 2018

There is always a lot of interest in what happens next and a keenness to understand when things will be happening, so, just for you I’ve outlined the key dates below.

Application For Special Circumstances (GL) – 15th December ’17

If your child was ill, injured or indisposed during the GL test, you must inform the Assessment Centre no later than the 15th December by registering a claim for Special Circumstances. At this stage you will provide brief details of the issue as it occurred but later in the process you will be asked for documented evidence from medical or other professionals to support the claim (so it is best to gather all evidence whilst it is still fresh). This information will then be sent to the Board of Governors of the school you ultimately choose for your child to attend.

With regards to AQE Special Circumstances or Special Provision, this date is not applicable but the AQE team do ask that you complete the SC17 form and attach this to your transfer form with all the evidence supplied and verified to back up any claims.  The AQE also advise that the SC17 form will be available from their website only when all the assessments are over, but in the meantime people should gather any evidence that they may need.

School Open Days / Nights for P6s and P7s – January ’18

Most of the school open days/nights will take place throughout January but there are some schools who hold these early in December or a little later into early-February. Make sure to Like the Facebook Page and I’ll ensure you don’t miss any dates.  These open days/nights gives the P7s a chance to have a look at the schools they will be putting down on their transfer form (completed after their results) and also offer the P6s a chance to explore their potential schools in a bit of a more relaxed mode.

Results Day – 27th January ’18

Results will arrive on Saturday 27th January in the normal post and a copy is also sent to the child’s primary school.

Does Your Post Arrive Late?

It’s not uncommon for many parents to panic because their post always arrives very late and to support this, for this particular event,  many (but not all) post offices agree to hold this letter back for you if you want to collect it from the local post office rather than having to wait on the postman. This has to be agreed in advance with the post office.

Change of Address?

The letters will be sent out to the address that you put down when you registered for the AQE or GL test but it is accepted that people do move house.

AQE deal with this issue more specifically and explain that they should be notified of any change of addresses by Monday 22nd January in order to guarantee that the address will be updated in time. In addition, they detail the details that should be provided: Child’s Name, Candidate Number, Child’s D.O.B, Child’s Primary School, Old Address and (obviously) the New Address.

Similarly, for the GL, if you change address, please contact the Assessment Centre in good time for a change to take place, or work with the post office to collect it.

Request For Remark – (GL) 9th February ’18

GL advise that the latest date for receipt of requests for a remark is the 9th February ’18 (2pm) and this would be done via the GL Assessment Centre.

AQE are not specific on a deadline for a remark request, but the process to request a remark will be sent out with your AQE result and there will be a small charge. AQE also advise that although there have been no changes to marks over the last three years (they claim because of their robust marking procedures), they warn that the mark, if changed, can go down as well as up and the remark score will be the final one.

Completed Transfer Forms Sent To Education Authority – 9th February ’18

As soon as the results are received on the 27th January, most schools will already be prepared with appointments in their diaries to meet with parents to discuss the options and to complete the post-primary transfer form, which will need to be sent to the Education Authority by the 9th February.  At this point you should ensure you can attend and be prepared with:

  • a copy of the letter with the score from AQE and/or GL
  • your top five preferred choice of schools
  • have a good understanding of the lowest scores that were accepted in previous years for any grammar schools on the list (see lowest scores accepted in 2017 – 2014)
  • understand the school’s criteria (for each school) and provide supporting information that will help your application e.g. sibling already at school
  • for AQE have your SC17 form completed and for AQE/GL have the evidence to back up your claim for special circumstances

Last Day The Education Authority Can Consider Any Additional Information – 2nd May ’18

For those more-observing mortals, you’ll have noticed an apparent clash with 9th February as it’s the last day to request a GL remark but also when the post-primary form needs to be with the Education Authority.  To support this and to allow for any other unforeseen circumstances, the Education Authority can accept ‘additional information’ in respect to a transfer form up until the 2nd May.

Letter Informing School Awarded – 19th May ’18

For me, this is always the most important date and the one that really matters. Saturday 19th May is when parents will receive letters from the school advising them that their child has been awarded a place. Unfortunately the Royal Mail don’t operate the same ‘hold the letters at the post office‘ service and this is probably because the actual letter would be difficult for them to identify as it will come from so many different schools with various styled envelopes.

Notice Of Intention To Appeal – 4th June ’18

All appeals with be dealt with by the Education Authority and a notice of intention to appeal must be sent to them (by post, email or phone) by the 4th June. Once they receive this intention, a form will be sent out to your home address with further information and must be completed within ten days and returned, for the appeal to be taken into consideration.


General Information On The Transfer Tutor Online Quizzes

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The Transfer Tutor is an online site dedicated to providing fun and interactive quizzes aligned to the AQE / GL specifications.  All quizzes are broken down into manageable topics and can be done on any mobile or tablet device, so it’s a great way for kids to prepare for the test.  The quizzes have been a great success with parents and kids and has already received a lot of 5* Facebook Reviews, so definitely worth a look.   To give you a feel for the online resource you start a free quiz by clicking on the button below click on check out the ‘learn more’ button for more information.

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4 thoughts on “Key Dates For Transfer 2018

    1. Stephanie, my best guess is the 10th and 24th November and the final one on the 1st December. However, AQE will confirm the dates around April/May time this year.

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